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TECHNOLOGY

We have spent over twenty years developing, enhancing, and customizing our own transportation computer system. Previous manual processes and record keeping are now completely automated. Most programming is completed in-house by our technical staff, as well as the President of the Company. Our computer system records all data from parts usage to payroll hours in a concise and clear method that simplifies reporting to all levels of management. Since we write many of our own programs, we can customize reports on a day's notice.

We have recently upgraded our information technology infrastructure to improve the speed of our real time server connection between facilities and allow us to take advantage of the latest technology including Call One™, which in turn improves service and saves our districts money. This technology enables us to send instantaneous phone messages, texts and emails to our employees in mass quantities. Mechanics use touch screen technology to access vehicle history files and bar coding to identify parts inventory. We also use Internet purchasing, online banking and document scanning. We have learned how to maximize the routing and mapping software that our customers use. This enables us to assist in computer routing and design creative solutions to save our customers money. Mapping software and GPS database analysis both play a critical role in confirming trip length, passenger loads, and school times in order to help districts maximize their resources. As a result, our customers have peace of mind knowing that they are provided with efficient, tiered schematics and shared services.

This school year we implemented iPad™ connectivity issued to our road supervisors to further improve communication. Student and routing information are now at our finger- tips. This technology has proved to be very meaningful when responding to accidents, recording driver observations as well as in situations involving bus incidents. The road supervisors have an automatic link to district routing software such as Edulog and Transfinder.

We rolled out an Internet-based employee portal last January. This portal will give each employee a direct line of communication to view all safety newsletters, enter safety action cards, sign up for upcoming mandatory safety classes, access school calendars and much more. Employees can also view all their State and Federal government requirements so they can ensure prompt compliance with these regulations.

Our Operations Support team is consistently dedicating time to analysis of data to ensure that all routes are efficient and districts are getting the most of their cost savings. We have written computer software, which connects directly from our in-house routing system to Microsoft MapPoint which enables us to time all routes effectively. Zonar™, our GPS system, can also connect to MapPoint to help with van efficiencies and will assist our districts in large bus routing and mileage sensitivity analysis.

To learn more, click on the links below:

GPS Tracking
Meeting Future Technological Needs of Our Fleet


GPS Tracking

Since 2007, all our vans and one-third of our large bus fleet have been equipped with a state-of-the-art GPS tracking system known as Zonar™. All Hauppauge large buses are equipped with this technology. The installation of this technology has revolutionized our road observation program by allowing us to perform virtual road observations and strategic targeting of potential problem areas. The program, which is an Internet based software, can also tell us if the vehicle was on time to school and how long it had to wait at any given stop. There will be no more speculation as to whether a route is running efficiently or how long a child travels each day. GPS is also used for accountability for route miles and route timing. This feature helps us manage our single largest expense, payroll.

With multiple dispatch locations and maintenance facilities it is crucial during a vehicle breakdown that accurate information is conveyed from dispatch to our maintenance supervisors. For maintenance reasons we created a road call mapping program which enables us to communicate the route #, district, vehicle condition, if students are on board, if vehicle replacement is needed, and the exact location of the distressed vehicle. The vehicle location is communicated via Google Maps™ through our computer network. This enables any maintenance supervisor to obtain a precise map from their maintenance facility and respond to breakdowns in a timely manner. Obtaining accurate information to help us provide a quick response to our customers is yet another example of our service. All of the data created in this process is summarized each month and reviewed by our management team to capture potential problems with response time, vehicle defects and driver operation. Since the program's inception in 2009 it has proven to be a very useful tool in our operation.